HOAMX is designed around Minnesota common interest community law: clear notices, documented decisions, and durable records. The platform does the organizing work so your board can focus on judgment calls, not paperwork.
HOAMX is structured around Minnesota’s common interest community framework, including financial reporting, notice rules, and evolving reforms such as Senate File 1750.
Every payment, motion, notice, and conversation will be logged in Telegram, the Document Vault, or the reporting layer for future references. They can also be set to private status.
HOAMX is a recordkeeping and operations platform, not a law firm. Your board and legal counsel ultimately interpret and apply the law.
While every association’s documents are unique, most Minnesota HOAs share a few core compliance obligations. HOAMX is built to support those patterns without giving legal advice.
Track when notices are sent, how they were delivered, and any follow-up meetings or “meet and confer” conversations related to disputes or enforcement.
Configure late fees, fines, and assessments so they can be applied consistently, with a clear ledger and supporting documentation for each charge.
Maintain minutes, budgets, correspondence, and financial records for multi-year retention, with export options upon request from auditors, lenders, or owners.
Compliance isn’t a separate module in HOAMX; it’s built into the core features: billing, communications, governance, documents, and reports.
Billing keeps a complete, unit-level ledger of dues, assessments, and fines, along with the dates they were applied and any related notes or documents. Late-fee rules can be configured to comply with board policy that reflects Minnesota's limits on fines and fees.
Telegram centralizes letters, email, voicemail, SMS, and AI chat into a searchable log. Each entry can be tagged to a unit, violation, motion, or claim, creating a verifiable trail of how the board communicated and when.
This supports notice requirements and makes it easier to show what was said if a disagreement escalates.
Motions, votes, and meetings can be recorded with links to Telegram threads and documents. “Meet and confer” conversations or policy decisions can be tagged so the board can show it followed a consistent process in response to issues.
The Document Vault stores bylaws, rules, insurance policies, budgets, and key resolutions in a categorized, permanent archive. Documents can be linked to the meetings and communications that created them, supporting transparency and continuity.
A unified directory of residents, board members, and vendors helps ensure communication reaches the right parties, with call routing and voicemail transcription for boards that opt into a call center model.
Reporting tools generate summaries of payments, violations, and maintenance spending, easing the burden of annual meetings and formal audits. Exported reports and bundled documents help demonstrate that the board is following its financial and record-keeping obligations.
Some boards want more than software. HOAMX can be paired with annual professional services that use the same data your board already has in the platform.
Annual review of governing documents, notice and fine language, and enforcement procedures, with attention to Minnesota HOA law and recent reforms. Support includes drafting or refreshing “meet and confer” policies and conflict-of-interest disclosures.
Budget preparation, reserve scheduling, bank reconciliation, vendor 1099/W-9 tracking, and year-end financial reporting aligned with common HOA requirements.
Indexing minutes, budgets, and correspondence, ensuring secure backup, and performing periodic audits of Telegram-style communications so boards can show they’ve kept the records they’re supposed to keep.
Support around master policy renewals, directors and officers coverage, and coordination of claims, tied back to the documentation already stored in HOAMX.
HOAMX gives your board better information and documentation; it does not replace your judgment or your attorney.
Interpreting bylaws and Minnesota law with your attorney, setting policies on fines and enforcement, approving budgets, choosing vendors, and making final decisions on disputes.
Capturing and organizing data: ledgers, communications, documents, motions, and reports. Making it easy to see who decided what, and when, with which information.
Configuring workflows and templates so that the way your board already works—and the advice you receive from counsel—is reflected faithfully in how the platform behaves.
HOAMX is designed around multi-year retention of critical records so boards can respond to owner requests, audits, or disputes without scrambling.
Meeting minutes, motions, and votes can be stored for years, linked to the documents and Telegram conversations that informed each decision.
Ledgers, bank reconciliation data, invoices, and year-end reports are maintained in a structured manner to support CPA review and tax preparation.
Letters, emails, voicemails, and SMS can be retained as part of a unified history so the board can show how it communicated over time, not just what the current board remembers.
HOAMX helps your board organize information and follow your own policies more consistently. It does not provide legal advice or guarantee compliance with any statute.
Boards should review their governing documents and processes with qualified legal counsel, especially when adopting new enforcement policies, changing fine structures, or responding to serious disputes. HOAMX is built to make that work easier by providing clean records, not to replace the attorney–client relationship.